Salesforce was designed to make keeping rails of relationships with your customers easier and more efficient. But what about making professional and consistent communication with your customers easier? With Salesforce and Chargent, you tin create customized email templates that can be automated.

Ii Types of E-mail Templates

In this tutorial, you will be working with Salesforce Classic Email Templates and Salesforce Lightning Email Templates. Both of these are used in different situations.

Salesforce Archetype Electronic mail Templates are currently used with Workflow or Process Builder to automate email alerts. The emails are sent automatically one time triggered by a sure event, such as when a transaction is approved or an account is by due. When yous're using the Chargent app, you'll utilise this version when sending receipts, Payment Requests, and Automated Collection emails.

You lot can too use Salesforce Archetype Email templates based on your design to automate an electronic mail sent out xxx days earlier a renewal menstruum. In one case you set upwards your email automation, y'all don't have to track and email customers individually and find information from multiple records, every bit the system volition exercise that work for yous. You lot can fix upward a timeline for automated emails through Workflow with a Classic Email Template.

Salesforce Lightning Email Templates are currently used for communicating with your customers one-on-ane. This email arrangement is not automatic, meaning you can't automate it. Just yous tin create email templates to use when you are communicating with any of your customers. This is where the merge fields come in. With merge fields, you lot can customize the electronic mail design to contain information unique to the client.

For example, at Chargent we often get questions from our customers regarding their upcoming account renewals. With Lightning Email Templates, you tin can set upward custom fields that volition determine a renewal date and the amount that their renewal costs. Information technology's piece of cake to create a custom template that populates the customer'southward proper name, account, renewal engagement, and amount from their file.

Salesforce Classic E-mail Templates

How can you begin using this helpful tool today? Permit'south become through edifice templates for Salesforce emails step past step.

Step 1: Create a New Template

Inside Salesforce, navigate to your Setup. From there, you lot will enter a search in Quick Discover for "Classic Email Templates." Click the link, which will take you lot to the email templates page. You will see the option to create a new 1 either in the center or the right-manus side of the page. Click the New Template button to brainstorm.

Step 2: Template Settings

Once you click the New Template push, you lot will run into you can create four different types of email templates.

  • Text
  • HTML (using Classic Letterhead)
  • Custom (without Classic Letterhead)
  • Visualforce

Each option allows you to create a template. For example, the HTML with Archetype Letterhead allows y'all to create a template and layout using your company's letterhead. We volition explore the pick Custom (without Classic Letterhead) for this article. Later on selecting that option, you will be brought to the next screen.

Y'all will demand to name the template and select the folder to identify it in. If yous put your template in a private binder, only you will exist able to use it in the hereafter. If this is a template that all users will need access to, you desire to make sure you bank check the box "Bachelor for use." Press salvage and get ready to customize your template.

Stride three: Writing and Merge Fields

On the next page, you volition create your Salesforce archetype electronic mail template. Drop-down menus allow you to select the object and fields to merge. Merging in custom fields can personalize the email based on your organisation and your customers. For example, create a salutation and merge a custom field with the client's get-go and last name. You can practise the same at the finish of your email and add a merge field with a specific name to be included.

For the merged fields to execute flawlessly, the information needs to exist fully populated in the customer's Salesforce tape.

Step four: Text Version

When you are happy with the template, you tin click side by side to create a plain text version. Virtually people take an e-mail client that can read custom HTML, but non all. By creating a plain text version available, you can ofttimes increase your chances that the email goes to their inbox instead of a SPAM folder. But non to worry, your recipients will only go one version of the electronic mail.

Step 5: Test

It's a nifty idea to send a exam to brand sure you've set everything upward correctly. If y'all notice annihilation has populated incorrectly, you tin can become back and edit your HTML code and text electronic mail templates to your liking. If y'all are familiar with Workflow Rules and triggers, you tin gear up the Electronic mail Template to send based on an event automatically, such equally when a payment fails.

Footstep vi: Adhere a file

If you have a file that you'd like to attach to your Classic Electronic mail Template, that's possible as well! Navigate to your folder of email templates and select an email. Click the Attach File button and select the file you wish to attach to your template. Press Save and you're washed.

Salesforce Lightning Email Templates

At present that you empathize how to create Classic Email Templates let'due south take a look at Salesforce Lightning Templates.

The Lightning templates are similar; however, they are currently but used every bit "1 off" templates. That means that you cannot automate them like the Classic Email Templates.

Salesforce has plans to let automation in the future, but you lot can use them to send emails to private recipients for now.

Footstep 1: Load a Record

To kickoff a Lightning E-mail Template, navigate to a tape that contains Salesforce Activities. This will oft exist the Contact or Case record.

Footstep two: Create the Template

Click the Email push button. Instead of typing out a new electronic mail, click the Insert, Create, or Update Template push button and select Create a Template.

Use the editing tool the aforementioned every bit you would to any Email client and customize the fields. You tin add a subject line, include images, create hyperlinks and bullets if needed.

Yous will meet the brackets icon in the lower prepare of email tools, which allows you to add together merge fields. Merge fields can be any standard or custom field and help personalize the e-mail past inserting field values from an already populated record.

Y'all can adhere files to your email here as well.

Step 3: Relieve

When yous are done creating your template, click the icon to the right of the brackets to save your template.

Step 4: Employ the Template

To use the template in the future, navigate to your Contact or Case record and click the Email push button. Instead of typing out a new e-mail, click the Insert, Create, or Update Template push and select Insert a Template. You can now choose the template you created and use information technology for the electronic mail activeness. Printing send, and you're done!

Automate Payment Emails with Chargent

Using customized e-mail templates will be so helpful to your team. With the Chargent app for Salesforce, you lot tin automate customized emails to your customers based on different triggers. Chargent's Payment Request email template will requite you the ability to send a payment link directly to your customers over email.

Chargent makes sending invoices and receiving payments easier than ever, and you'll dearest the results. Contact us today to integrate our top-rated payment processing app with your Salesforce workflow.